PLEASE NOTE THAT THIS VACANCY IS ONLY FOR NATIONALS OF INDONESIA
Project Coordinator BERANI Phase II
Level: SC9 (SB4)
Contract Type: Service Contract
Full/Part Time: Full-Time
Duration: One year with possibility for extension
Closing date: 31 January 2024 (Jakarta time)
Duty station: Jakarta, Indonesia
Job ID: 15658
The position:
The Project/Programme Coordinator is responsible for the overall management of the BERANI II programme in the interests of all the participating UN organizations (PUNOs), namely UNFPA, UNICEF, and UN Women. The Project/Programme Coordinator will report to the UNFPA Assistant Representative and will coordinate and monitor the delivery of the Programme under daily coordination with PUNO’s technical team. He/she will have the authority to manage the programme on a day-to-day basis on behalf of the PUNOs and Implementing partners, within the policies and regulations laid down by UNFPA, UNICEF and UN Women.
You will report to Assistant Representative
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
Gender inequality and gender-based violence remain serious concerns in Indonesia. To help address this situation, a programme called “BERANI Phase II”, or Better Reproductive Health and Rights for All in Indonesia, is developed by UNFPA, UNICEF and UNWomen in partnership with the Government of Indonesia (GOI) and the Global Affairs Canada (GAC). The purpose of the BERANI programme phase II is to support the Government of Indonesia to transform reproductive health and rights for women and young people in Indonesia focusing on the issues of maternal mortality, gender-based violence and harmful practices. The programme will be done from August 2023 to December 2027.
The outcome is expected to be achieved through improved quality of SRH services by service providers (including GBV services); improved individual decision-making and community actions for the prevention and elimination of GBV and harmful practices; and strengthened gender-responsive policy-making by the national and sub-national Governments for the advancement of SRHR of all women and girls in Indonesia.
UNFPA Indonesia, as the administrative agent (AA) of the BERANI II Programme, has the responsibility to coordinate the programme implementation, monitoring, reporting, and evaluation, in the interests of all the participating UN organizations (PUNOs), namely UNFPA, UNICEF, and UN Women.
In context above, UNFPA is therefore now seeking an experienced Project/Programme Coordinator with collaborative attitude and great commitment to effective and efficient project implementation and delivery, to help all PUNOs achieve high quality results.
The Project/Programme Coordinator will be responsible for a day-to-day management of the BERANI II programme, within the policy and regulations laid down by the UNFPA, UNICEF, UN Women, as well as Global Affairs Canada as the donor. The Project/Programme Coordinator’s prime responsibility is to ensure effective project management of the assigned projects by maintaining the delivery of appropriate technical, operational, financial and administrative outputs, while tracking the project progress through monitoring, evaluation and reporting; and to maintain collaborative working relationships among key project partners (including Government and implementing partners) and donors, through effective communication, consultation and reporting.
Main Tasks and Responsibilities:
Project Management
- Manage the overall conduct of the programme. Managing and coordinating the implementation of the respective activities based on the relevant project documents, including, as needed, supervision and guidance of other project staff, consultants and experts with a view to achieving project results.
- Plan the activities of the project and monitor progress against the approved work plan.
- Execute activities by managing personnel, goods and services, training and low-value grants, including drafting terms of reference and work specifications, and overseeing all contractors’ work (if any).
- Monitor events as determined in the project monitoring plan, and update the plan as required.
- Provide support for completion of assessments required by PUNOs, spot checks and audits.
- Manage requests for the provision of PUNOs financial resources through funding advances, direct payments or reimbursement using the applicable form
- Monitor financial resources and accounting to ensure the accuracy and reliability of financial reports.
- Monitor progress, watch for plan deviations and make course corrections when needed within project steering committee-agreed tolerances to achieve results.
- Ensure that changes are controlled, and problems addressed.
- Perform regular progress reporting to the project steering committee as agreed with the board, including measures to address challenges and opportunities.
- Manage and monitor the project risks – including social and environmental risks - initially identified and submit new risks to the Project Steering Committee for consideration and decision on possible actions if required; update the status of these risks by maintaining the project risks log.
Coordination
- Facilitate coordination of the implementation of programme activities across the technical teams and PUNOs, through quarterly meetings with the Technical Committee, implementing partners, and relevant stakeholders
- Organize annual meetings with the Programme Steering Committee to discuss progress, challenges and strategic recommendations for the programme.
- Coordinate and supervise other members/consultants of the Programme Management Unit in carrying out their duties at an optimum level through ensuring efficient and effective resource utilization.
Monitoring, Reporting, and Evaluation
- Capture lessons learned during project implementation.
- Prepare revisions to the multi-year work plan, as needed, as well as annual and quarterly plans if required.
- Monitor quarterly implementation progress of planned programme activities and delivery of outputs and outcomes by all PUNOs.
- Organize joint monitoring visits with the Government of Indonesia, implementing partners, and/or relevant stakeholders, in coordination with technical teams across all PUNOs.
- Coordinate the development of quarterly progress reports, as well as annual and final programme and financial reports with the technical teams across PUNOs.
- Coordinate with all PUNOs representatives in developing evaluability assessment and final evaluation plan or concept notes and supervise the consultant to undertake the evaluability assessment and final evaluation.
- Facilitate the procurement process of consultants for evaluability assessment and final evaluation of the Programme.
- Coordinate the development of management response to the final evaluation report, involving the technical teams and senior management of all PUNOs.
- Coordinate the documentation of lessons learned and good practices throughout the Programme and organize knowledge products resulted from the programme
Partnership
- Liaise with the donor and coordinate with the Communication and Knowledge Management Officer in organizing potential activities for the donor’s visibility or other relevant activities, such as field visits and meetings.
- Act as the Programme’s focal point in communication with other international, national or local stakeholders/partners.
- Perform other relevant duties, as requested by the direct supervisor.
Qualifications and Experience
Education:
Advanced degree (preferable) or bachelor’s degree in public health, gender, social work and/or other related social science discipline.
Knowledge and Experience:
- A minimum of 5 years of relevant work experience (Master’s degree) or 7 years of relevant work experience (Bachelor’s degree) in project management, including programme design, coordination, monitoring and evaluation, donor reporting, and capacity building.
- Experience in project management, programme/project coordination and monitoring and/or provision of advisory services or similar.
- Good knowledge on Sexual Reproductive Health, Gender-Based Violence, or Child Protection
- Demonstrated experience in liaising and working with government officials, municipal authorities, academic institutions, NGOs and the private sector.
- Excellent communications, report writing and analytical skills.
Languages:
Fluency in oral and written English and Bahasa Indonesia.
Required Competencies
Values:
- Exemplifying integrity
- Demonstrating commitment to UNFPA and the UN system
- Embracing cultural diversity
- Embracing change
Core Competencies:
- Achieving Results
- Being Accountable
- Developing and Applying Professional Expertise/Business Acumen
- Thinking analytically and Strategically
- Working in Teams/Managing Ourselves and Our Relationships
- Communicating for Impact
Functional Competencies:
- Advocacy/advancing a policy-orientated agenda,
- Leveraging the resources of national governments and partners/building strategic alliances and partnerships,
- Delivering results-based programmes,
- Internal and external Communication and advocacy for results mobilization.
Managerial Competencies:
- Providing strategic focus,
- Engaging in internal/external partners and stakeholders,
- Leading, developing and empowering people, creating a culture of performance.
- Making decisions and exercising judgement
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
UNFPA Work Environment
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.
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