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Job ID |
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16489 |
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Job Title |
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Programme Associate for Gender and Humanitarian, Jakarta-Indonesia |
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Level |
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SC6 (SB3) |
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Duty Station |
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Jakarta, Indonesia |
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Contract Type |
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Service Contract |
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Duration |
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1 Year with possibility of extension |
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Closing Date |
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5 March 2024 |
PLEASE NOTE THIS VACANCY IS ONLY OPEN FOR NATIONALS OF INDONESIA
Job Description
The Position:
The Programme Associate supports the design, planning and management of UNFPA's Country Programme by managing data inputs, providing logistical support, monitoring project implementation and following up on recommendations.
You will report to the Programme Specialist Gender and Programme Analyst Humanitarian.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
You will play an instrumental role in facilitating UNFPA's Country Programme and Project Implementation (TAKEDA and BERANI), supporting design, planning and management in the areas of Gender and Humanitarian
You will apply established systems and procedures and assist in the creation of knowledge by compiling, synthesizing and analyzing relevant information, developing appropriate mechanisms and systems and ensuring compliance with procedures.
You would be responsible for:
Under the overall guidance of the UNFPA Representative and direct supervision of Programme Specialist Gender and Programme Analyst Humanitarian at UNFPA Country Office, the Programme Associate for Gender and Humanitarian is responsible for the following:
- Ensure the implementation of the UNFPA Country Office (CO) work plan particularly on Gender and Humanitarian during the working period;
- Providing assistance to Implementing Partners (IPs) in providing programmatic and financial reports, including:
- In close consultation with the Programme Specialist Gender and Programme Analyst Humanitarian, provide inputs for the proposed AWP from IPs to ensure prioritization of activities and detailed budgeting, including review the programme activities’ Terms of References (TORs);
- Reviews the compliance between quarterly Work-plan Progress Report (WPR) with the AWP;
- Provide technical assistance to IPs to develop and ensure timely submission of the programme and financial reports (FACE, AWP and WPR) under output of Gender and Humanitarian in a timely manner;
- In close consultation with the Programme Specialist Gender and Programme Analyst Humanitarian and other NPAs, supporting the implementation of project activities, monitors project expenditures, monitoring compliance of programme and financial reports (annual project report, quarterly financial report/FACE and work plans progress report/WPR, follow up audit recommendation;
- Assisting in programme formulation and workplan creation in Quantum, maintain and update project profiles, including progress reports and workplan review in compliance with programme implementation guidelines; operating the Quantum for budget revision, reprogramming of activities, ERP offline preparation and requisition development;
- Collating project related information and procurement needs; support project personnel in their work plans, monitor and follow-up with implementing partners on submission of progress and financial reports (eFACE);
- Supporting Programme Specialist Gender and Programme Analyst Humanitarian in reviewing the performance and progress of the programme, identify bottlenecks and ensure necessary actions are made in a timely manner to remedy problems;
- Support Programme Specialist Gender and Programme Analyst Humanitarian to monitor the implementation of consolidated audit action plan and report to the Senior Management on the progress of implementing the audit recommendations;
- In close consultation with the Programme Specialist Gender and Programme Analyst Humanitarian, providing technical assistance to coordinate the implementation of the UN joint programmes on Gender and Humanitarian;
- Provide administrative and logistical support to projects by coordinating project related meetings, workshop and events;
- Providing coaching and guidance to project personnel and implementing partner’s staff on UNFPA Implementation Guideline and UNFPA related programme management and financial policies and procedures;
- Assisting with organizing and conducting donor meetings and public information events, including preparing relevant background material for these events.
- Supporting effective communication with and between UNFPA colleagues (including with other NPAs) at Country Office, Project Personnel, Implementing Partners and related stakeholders;
- Closely work with Logistics Associate on procurement, logistics management system and dashboard management.
- Performing other relevant tasks assigned by Programme Specialist Gender and Programme Analyst Humanitarian.
Qualifications and Experience:
Education:
Bachelor’s degree in finance, Public health, accounting, management, administration, economic development and/or related disciplines
Knowledge and Experience:
- Six years of relevant experience in programme/ project management.
- Proficiency in current office software applications and corporate IT systems.
- Ability to liaise and affiliate with Government, Donors, NGOs working and Gender and Humanitarian networks in the area of Gender and Humanitarian Programme
- A sound knowledge/experience in working with Gender and Humanitarian issues in Indonesia is preferable;
- Strong organizational, facilitation, coordination and management skills;
- Ability to work under pressure and travel frequently;
- Excellent communication and human relation skills;
- Proficiency in the usage of computers and current office software applications;
- Knowledge of QUANTUM system is preferable
Languages:
Fluency in English and Bahasa Indonesia is required
Required Competencies:
Values:
- Exemplifying integrity,
- Demonstrating commitment to UNFPA and the UN system,
- Embracing cultural diversity,
- Embracing change
Core Competencies:
- Achieving results,
- Being accountable,
- Developing and applying professional expertise/business acumen,
- Thinking analytically and strategically,
- Working in teams/managing ourselves and our relationships,
- Communicating for impact
Functional Competencies:
- Advocacy/Advancing a policy-oriented agenda
- Leveraging the resources of national governments and partners/building strategic alliances and partnerships
- Delivering results-based programmes
- Internal and external communication and advocacy for results mobilization
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.
Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.